Las Guias New Exhibit Training Committee

The Las Guias New Exhibit Training Committee provides supplemental training for Las Guias members following exhibit openings. Exhibit Training Committee members are appointed by the Coordinator for Guild Education Servoces with input from the Museum Educational Services Manager.

New Exhibit Training Committee members

  • Are voting members of the Education Council and makes progress reports at Council meetings.
  • Report problems to the Education Services Coordinator and attend all meetings called by the Coordinator.
  • Invite the Coordinator to all committee meetings. The Coordinator will attend whenever possible.
  • Set up meetings and make all arrangements necessary with the Museum Events Coordinator.
  • Review the content of the public section of the Guild website to determine the accuracy and currency of the information pertaining to the work of the committee. Send necessary changes to
  • At the end of the year, review the committee job description posted on the Guild website and in the Committee Notebook. They should both be the same. Make any necessary changes and sends to the President Elect and to
  • Attend the Notebook Turnover Meeting and submits in quadruplicate the annual Committee Report using the Sample Committee Report as a guide. These reports will be distributed to the incoming Coordinator, Chair, President and one copy if filed in the Library & Archives. Also, a copy of the report in MSWord is e-mailed to for posting on the Guild website.


  • Provide walk-throughs, by appointment, of new exhibits after the initial Education Department sponsored walk-through for Guides who either miss the initial training, or have a desire to hear how other guides approach touring the new exhibit.
  • Offer these training sessions on different days of the week, at different times, including weekends. Guides may attend as often as they wish. Guides must make a reservation for the date.
  • Keep attendance records of guides who participate and submit the records to the Las Guias Attendance Recorder Committee Chair immediately after each session.
  • At the beginning of each new exhibit, or before, select pertinent background reading material, with the help of Museum Library staff. Maintain this selection on reserve in the Museum Library on the Las Guias rolling cart for the duration of the exhibit.

Time Line


  • Carry out tasks listed above for each new exhibit during the year.

  • Review website description of committee work and send changes to Make sure job descriptions are the same in the notebook and website. Send changes to the President Elect and to
  • Attend the Notebook Turnover Meeting and submit notebook and copies of the Committee’s annual report. E-mail report in MSWord format, preferably, or in any text format to the Guild Webmaster.

The Heard Museum Guild Board encourages innovation and process improvement, but new initiatives and/or different approaches, activities, or actions must be discussed with the assigned Coordinator and/or Guild Executive Committee and, if necessary, approved by the Guild Board and/or Museu


rev 5/03/2011