The Historian keeps a pictorial record of Guild activities. He or she is appointed by the Guild President with the assistance of the Membership Coordinator.

The Historian

  • Reports progress and problems to the Membership Coordinator and attends all meetings scheduled by the Coordinator
  • Invites the Coordinator to all committee meetings. The Coordinator will attend whenever possible.
  • Acknowledges, by thank you note or other means, appreciation for the work done by the volunteers.
  • Sets up meetings and makes all arrangements necessary with the Museum Events Coordinator.
  • Reviews the content of the public section of the Guild website to determine the accuracy and currency of the information pertaining to the work of the committee. Sends necessary changes to webmaster@heardguild.org.
  • At the end of the year, reviews the committee job description posted on the Guild website and in the Committee Notebook. They should both be the same. Makes any necessary changes and sends to the President Elect and to webmaster@heardguild.org.
  • Attends the Notebook Turnover Meeting in the late Spring and submits in quadruplicate the annual Committee Report using the Sample Committee Report as a guide. These reports will be distributed to the incoming Committee Chair, the Coordinator, and the President and one copy will be filed in the Museum Library and Archives. Also, a copy of the report in MSWord is e-mailed to webmaster@heardguild.org for posting on the Guild website.


  • Prepare and submit a budget to the Guild Treasurer.
  • Maintain a record of all Guild activities from available news media, in-house publications, and printed programs and through snapshots of members, speakers, activities, events, and visitors.
  • Complete an annual Guild History Book and submits it to the President by July 1 to be reviewed and placed in the Guild Room for all to see for a year. At the end of one year, the book will be placed in the Heard Museum Library and Archives.

Time Line


  • Submit a budget when asked by the Guild Treasurer.

September through May

  • Collect photographs and other material about Guild activities.


  • Review website description of committee work and send changes to webmaster@heardguild.org. Make sure job descriptions are the same in the notebook and website. Send changes to the President-Elect and to webmaster@heardguild.org.
  • Attend the Notebook Turnover Meeting and submit notebook and copies of the Committee’s annual report. E-mail report in MSWord to the Guild Webmaster.


  • Submit Guild History Book to the Guild President.

The Heard Museum Guild Board encourages innovation and process improvement, but new initiatives and/or different approaches, activities, or actions must be discussed with the assigned Coordinator and/or Guild Executive Committee and, if necessary, approved by the Guild Board and/or Museum.

rev 5/03/2011