The Parliamentarian is appointed by the President and serves on the Board in an advisory, non-voting capacity and is an ex officio member of the Executive Committee. The Parliamentarian advises the President, Board of Directors, and the Guild on points of parliamentary law according to Roberts Rules of Order, Newly Revised.

The Parliamentarian

  • Accepts and carries out such duties as may be assigned by the President of the Board of Directors in addition to those stated.
  • Attends all meetings of the Board of Directors and Guild and other such meetings as required by the President.
  • Reviews the content of the public section of the Guild website to determine the accuracy and currency of the information pertaining to the work of this office Sends necessary changes to
  • At the end of the year, reviews the description of the office posted on the Guild website and in the Notebook. They should both be the same. Makes any necessary changes and sends to the President-Elect and to
  • Attends the Notebook Turnover Meeting in late Spring and submits in triplicate the annual Committee Report using the Sample Committee Report as a guide. These reports will be distributed to the incoming Parliamentarian and the President and one copy will be file in the Museum Library & Archives. Also, a copy of the report in MSWord is e-mailed to for posting on the Guild website.


  • Serve as Chair of the Bylaws Committee when the President convenes that committee.
  • Record all motions and voting outcomes at Board and General Membership meetings. These will constitute the bulk of the Parliamentarian’s annual report.
  • Prepare changes made to Guild documents during the year including the Bylaws, Policy Statements, Code of Ethics, Awards. Pass the changes on to the Webmaster for updating the Guild Directory. Distribute edited copies of these documents to the incoming President, President-Elect, Secretary, Parliamentarian, and Service Award Committee Chair.
  • Install in office the elected officers for the coming year at the May Spring Luncheon following the procedure outline in the Heard Museum Guild Installation Format.

Time Line

September – April

  • Carry out tasks listed above.


  • Transmit changes in Bylaws, Policy Statements, Code of Ethics, and Awards section of the Guild Handbook to the Webmaster. Make hard copies for the incoming President, President-Elect, Secretary, Parliamentarian, and Service Award Committee Chair.
  • Review website description of committee work and send changes to Make sure job descriptions are the same in the notebook and website. Send changes to the President-Elect and to
  • Attend the Notebook Turnover Meeting and submit notebook and copies of the Committee’s annual report. E-mail report in MSWord format, preferably, or in any text format to the Guild Webmaster.


  • Install new officers at the May Spring Luncheon.

The Heard Museum Guild Board encourages innovation and process improvement, but new initiatives and/or different approaches, activities, or actions must be discussed with the assigned Coordinator and/or Guild Executive Committee and, if necessary, approved by the Guild Board and/or Museum.

rev 5/03/2011