The Community Programs Coordinator is appointed by the President to serve as liaison between the Board of Directors and the committee chairs under that jurisdiction.
The Community Programs Coordinator:
Is a voting member of the Board of Directors
Accepts and carries out such duties as may be assigned by the President of the Board of Directors in addition to those stated.
Attends all meetings of the Board of Directors and Guild and other such meetings as required by the President.
Reviews the content of the public section of the Guild website to determine the accuracy and currency of the information pertaining to the work of the Coordinator. Sends necessary changes to webmaster@heardguild.org.
At the end of the year, reviews the Coordinator job description posted on the Guild website and in the Notebook. They should both be the same. Makes any necessary changes and sends to the President Elect and to webmaster@heardguild.org.
Attends the Notebook Turnover Meeting in late Spring and submits in triplicate the annual Coordinator repot using the Sample Committee Report as a guide. These reports will be distributed to the incoming Coordinator, the President and one copy will be on file in the Museum Library and Archives. Also, e-mail the report in MSWord format, or a similar text format, to the webmaster.
Tasks
Is a liaison between the Guild Board of Directors and the committees of Community Outreach, Indian Fair & Market, Student Art Note Cards, Student Art Scholarships, Student Art Show & Sale, Student Art Workshop, and Tourism Outreach. The Coordinator reports committee progress at each Guild Board meeting and relays information from the Board to the committee Chairs.
Works closely with the committees in that jurisdiction, calls and attends meetings of those chairs when deemed necessary.
Assists the Guild President in filling the Committee Chairmanships in that jurisdiction.
Orients new committee chairs to their responsibilities and monitors progress during the year.
May serve as chair of a committee in the same jurisdiction
Timeline
August
Assist Committee Chairs with budget process if necessary
September – April
Act as liaison between committee chairs and the Board of Directors.
April
Review website description of the Coordinator’s work and send changes to webmaster@heardguild.org. Make sure job descriptions are the same in the notebook and website. Send changes to the President Elect and to webmaster@heardguild.org.
Attend the Notebook Turnover Meeting and submit notebook and copies of the Coordinator’s annual report. E-mail report in MSWord format, preferably, or in any similar text format to the Guild Webmaster.
The Heard Museum Guild Board encourages innovation and process improvement, but new initiatives and/or different approaches, activities, or actions must be discussed with the assigned Coordinator and/or Guild Executive Committee and, if necessary, approved by the Guild Board and/or Museum.
rev 5/03/2011