Student Art Grants Committee

The Student Art Grants Committee reviews grant applications from teachers whose students are participating in the Student Art Show & Sale. These grants support art programs in junior and senior high school by providing funds for the purchase of art supplies and materials. The Chair of the Student Art Show & Sale Receiving Committee is the Chair of the Student Art Grants Committee.

The Chair:

  • Reports progress and problems of the Student Art Grants Committee to the Community Programs Coordinator and attends all meetings scheduled by the Coordinator.
  • Invites the Coordinator to all committee meetings. The Coordinator will attend whenever possible.
  • Acknowledges by thank you note or other means, appreciation for the work done by the volunteers.
  • Sets up meetings and makes all arrangements necessary with the Museum Events Coordinator.
  • Reviews the content of the public section of the Guild website to determine the accuracy and currency of the information pertaining to the work of the committee. Sends necessary changes to webmaster@heardguild.org.
  • Reviews website description of committee work and send changes to webmaster@heardguild.org. Make sure job descriptions are the same in the notebook and website. Send changes to the President-Elect and to webmaster@heardguild.org.
  • Attends the Notebook Turnover Meeting and submit notebook and copies of the Committee’s annual report. E-mail report in MSWord to the Guild Webmaster.

Tasks

  • Review grant eligibility and application requirements.
  • Prepare informational flyer to be included in the Student Art Show mailing.
  • Review the art received from the student art show.
  • Review the requests which arrive with the students’ art submission.
  • Obtain impressions of the art from volunteers who received the students’ art work.
  • Grant Chair selects a committee of three members who have received the students’ art work.
  • Committee will determine the amount of individual grants based on the total money allocated for grants from the Note Card sales.
  • Notify all applicants of the disposition of their application.
  • Contact the schools where the teacher was awarded the grant to determine that the awarded teacher is still employed in the same position at that school.
  • Write a congratulatory letter to all who are awarded the grants. These letters are given to the assistant treasurer to send along with the check to the teacher.

Time Line

August

  • Submit a budget to the Treasurer.

September

  • Prepare informational flyer and give to the Student Art Chair to be included in the Student Art Show mailing.

October

  • Include the grant information in the Student Art Show mailing.

April

  • Select the committee to review the grant applications. Review the Grant applications submitted during the Student Art Show and determine who will receive grants and in what amount.
  • Notify all applicants of the disposition of their application.
  • Review website description of committee work and send changes to webmaster@heardguild.org. Make sure job descriptions are the same in the notebook and website. Send changes to the President Elect and to webmaster@heardguild.org.
  • Attend the Notebook Turnover Meeting and submit notebook and copies of the Committee’s annual report. E-mail report in MSWord format o the Guild Webmaster.

Early August

  • Contact the schools where the teacher was awarded the grant to determine that the awarded teacher is still employed in the same position at that school.
  • Write a congratulatory letter to all who are awarded the grants. These letters are given to the Treasurer to send along with the check to the teacher.

 

The Heard Museum Guild Board encourages innovation and process improvement, but new initiatives and/or different approaches, activities, or actions must be discussed with the assigned Coordinator and/or Guild Executive Committee and, if necessary, approved by the Guild Board and/or Museum.

 

Rev. 5/07/11

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