Nominating Committee

The Nominating Committee presents to the Guild membership a single slate of candidates for the offices of President, President-Elect, Secretary, Treasurer, and Nominating Committee. The Committee consists of five Guild members elected at the April meeting. The Nominating Committee Chair takes office at the May Spring Luncheon. The Chair is a voting member of the Board of Directors and must have served on the Nominating Committee the previous year, but no other Committee members can serve a consecutive term.

The Nominating Committee Chair

  • Accepts and carries out such duties as may be assigned by the President of the Board of Directors in addition to those stated.
  • Attends all meetings of the Board of Directors and Guild and other such meetings as required by the President.
  • Acknowledges, by thank you note or other means, appreciation for the work done by Committee members.
  • Reviews the content of the public section of the Guild website to determine the accuracy and currency of the information pertaining to the work of the committee. Sends necessary changes to
  • At the end of the year, reviews the committee job description posted on the Guild website and in the Committee Notebook. They should both be the same. Makes any necessary changes and sends to the President-Elect and to
  • Attends the Notebook Turnover Meeting in late Spring and submits in triplicate the annual Committee Report using the Sample Committee Report as a guide. These reports will be distributed to the incoming Nominating Committee Chair and the President and one copy will be filed in the Museum Library & Archives. Also, a copy of the report in MSWord is e-mailed to for posting on the Guild website.


  • Become knowledgeable about Guild members, their ability and participation in Guild projects and activities in order to recruit potential officers of the Board.
  • Call a meeting, or meetings of the Nominating Committee in January to develop a slate of candidates for office and four members of the incoming Nominating Committee who are not presently serving on the committee. A Chair for the incoming Nominating Committee is selected from the ranks of the current members. Obtain consent from each individual on the slate of officers and Nominating Committee.
  • Present the slate to the Board of Directors at their February meeting, publish the slate in the March Artifacts, and announce the slate at the March general meeting.
  • Assist the President with the election of Guild officers and Nominating Committee at the April general meeting using the format in the Heard Museum Guild Officer Election Format. Nominations may be made from the floor if the candidate consents. In case there is more than one nominee for an office, the vote must by secret ballot and the nominee with the majority of votes is elected.


September – December

  • Become familiar with potential officer candidates’ skills and backgrounds


  • Convene the Nominating Committee and select a single slate for each vacancy.
  • Gain permission to nominate each candidate.


  • Present the slate of those who have consented to run for office to the Board of Directors and Nominating Committee at their February meeting.


  • Publish the slate in Artifacts.
  • Announce the slate at the March general meeting of the Guild.


  • Assist the President at the April general meeting with the election of officers and Nominating Committee following the approved format.
  • Review website description of committee work and send changes to Make sure job descriptions are the same in the notebook and website. Send changes to the President Elect and to
  • Attend the Notebook Turnover meeting and submit 3 copies of the final report of the Nominating Committee. One will go to the incoming Chair and President. The third is placed in the Library & Archives. Also e-mail the report in MSWord to the webmaster.


The Heard Museum Guild Board encourages innovation and process improvement, but new initiatives and/or different approaches, activities, or actions must be discussed with the assigned Coordinator and/or Guild Executive Committee and, if necessary, approved by the Guild Board and/or Museum.


rev 5/03/11