The Technology Management Committee coordinates, determines, establishes, and manages information technology for the Heard Museum Guild. This includes: establishing and maintaining a 5-year information technology plan; setting information technology standards; managing both the digital and software assets of the Guild; annual planning and budgeting for Guild technology resources; supporting Guild Committee operations; supporting and maintaining Guild web and social network presence; and coordinating with Heard Museum staff on information technology issues.
Tasks Performed by the Committee as a whole or by members as assigned by the Chair
- Formulate and maintain standards for office oriented applications (e.g., MS Office is standard); financial applications; committee support applications; web applications; social media applications.
- Provide and/or facilitate training in the use of software programs for Guild members.
- Coordinate the upkeep and maintenance of the Guild computers, equipment and supplies
- Coordinate and take responsibility for acquisition, contracting, distribution, license management, updates and maintenance of all Guild software applications.
- Be responsible for the entry and retrieval of information and records stored on the Guild Room computers.
- Screen and coordinate all requests for services involving the use of information and records stored on the Guild’s computer such as reports, listings, etc.
- Archive Guild historical data from the Guild software programs and internet applications.
- Provide the Board of Directors recommendations regarding the purchase of new software and hardware as necessary and make the purchase if so directed by the Board.
Time Line
August
- Chair gathers requests for budget from the Technical Specialists
- Chair submits a budget to the Guild Treasurer.
September – April
- Committee carries out tasks as listed above.
April
- Chair makes sure committee job and position descriptions are the same in the notebook and website. Send changes to the President Elect.
- Chair submits the annual report and attends the Notebook Turnover Meeting.
rev 4/15/2016 David Newark