Student Art Note Card Committee Chair

The Student Art Note Card Committee Chair is appointed by the President, with the assistance of the Student Art Coordinator (SAC) and is responsible for the selection, design, printing, packaging, marketing, selling (wholesale, retail, and direct), and order fulfillment of American Indian student art note cards.

Proceeds from the sale of note cards fund Heard Museum American Indian college student internships/scholarships, as well as art supply grants for art supplies to teachers whose students participate in the annual Heard Museum Guild American Indian Student Art Show & Sale.


  • Report results, progress, and problems to the SAC and attend all meetings scheduled by the SAC
  • Provide yearly calendar for note card sale events to SAC
  • Complete monthly state-of-the-committee recap and submit to SAC
  • Recruit committee members and schedule committee member activities
  • Invite the SAC to all Committee meetings.
  • Acknowledge by thank you note or other means, appreciation for the work done by the volunteers
  • Makes all arrangements necessary with Heard Museum staff for note card sales events
  • Review the content of the public section of the Guild website to determine the accuracy of the information pertaining to the work of the committee. Send necessary changes to the SAC.
  • At the end of the year, review the committee job description posted on the Guild website and in the Committee Notebook to ensure that they are the same. Make any necessary changes and send to the SAC for review.
  • Coordinate/liaise with the SAC on budget and financials.
  • Select note card images with consultation from the SAC and Heard Museum advisors.
  • Sell to large wholesale customers (museums, botanic gardens, etc.) and maintain these customer contacts.


March – April

  • Select pieces of art from Student Art Show and Sale submissions.
  • Ask Museum photographer to photograph selected art works before Opening Night.
  • Mail letters to the winning artists and their parents asking permission for the Heard Museum to use their copyright for card production.
  • Submit selected photographs to the Heard Museum Design Department to prepare them for printing.
  • Complete year-end report and submit to the SAC


  • Work with the SAC on proposed budget


  • Provide yearly calendar for note card sales events to the SAC

Oct – Sept

  • Pack note cards with a committee as needed.
  • Recruit, train, and schedule volunteers for packing and selling at events.
  • Sell note cards at selected Guild meetings and Museum events such as Hoop Dance etc. Sell note cards to wholesale customers.
  • Promote the product in new and creative ways.


The Heard Museum Guild Board encourages innovation and process improvement however, new initiatives and/or different approaches, activities, or actions must be discussed with the assigned Coordinator and/or Guild Executive Committee and, if necessary, approved by the Guild Board and/or Museum.


Revised August 2022 Synder/Madsen