Student Art Coordinator Coordinator

The Student Art Coordinator is appointed by the President to serve as liaison between the Board of Directors and the Committee Chairs under that jurisdiction and is a voting member of the Board of Directors.

The Student Art Coordinator

  • Accepts and carries out such duties as may be assigned by the President of the Board of Directors in addition to those stated.
  • Attends all meetings of the Board of Directors and Guild and other such meetings as required by the President.
  • Reviews the content of the public section of the Guild website to determine the accuracy and currency of the information pertaining to the work of the Coordinator. Sends necessary changes to
  • At the end of the year, reviews the Coordinator job description posted on the Guild website and in the Notebook. They should both be the same. Makes any necessary changes and sends to the President Elect and to
  • Attends the Notebook Turnover Meeting in late Spring and submits in triplicate the annual Coordinator report using the Sample Committee Report as a guide. These reports will be distributed to the incoming Coordinator and the President and one copy will be on file in the Museum Library and Archives. Also, e-mail the report in MSWord to the webmaster.


  • Serve as liaison between the Guild Board of Directors and the Committees of Indian Fair & Market, Student Art Show & Sale, Student Art Note Cards, Student Art Grants, Student Art Scholarships, and Student Art Career Symposium.
  • Report committee progress at each Guild Board meeting and relays information from the Board to the Committee Chairs.
  • Work closely with the committees in that jurisdiction and calls and attends meetings of those chairs when deemed necessary.
  • Assist the Guild President in filling the Committee Chairmanships in that jurisdiction.
  • Orient new committee chairs to their responsibilities and monitors progress during the year.
  • May serve as chair of a committee in the same jurisdiction.



  • Assist Committee Chairs with budget process if necessary.

September – April

  • Act as liaison between Committee Chairs and the Board of Directors.


  • Review website description of the Coordinator’s work and send changes to Make sure job descriptions are the same in the notebook and website. Send changes to the President-Elect and to
  • Attend the Notebook Turnover Meeting and submit notebook and copies of the Coordinator’s annual report. E-mail report in MSWord to the Guild Webmaster.

The Heard Museum Guild Board encourages innovation and process improvement, but new initiatives and/or different approaches, activities, or actions must be discussed with the assigned Coordinator and/or Guild Executive Committee and, if necessary, approved by the Guild Board and/or Museum.

rev 5/03/2011