Long Range Planning

The Long Range Planning Chair is appointed by the President and is concerned with long-term planning for the Guild.  After meeting with the Director/CEO of the Museum in the Fall, the Long Range Planning Chair develops short- and long-term goals for the Guild. Goals are presented to the Board in the Fall, and after discussion a plan is created incorporating the Board’s suggestions.

The Chair of Long Range Planning

  • Is a voting member of the Board of Directors.
  • Accepts and carries out such duties as may be assigned by the President of the Board of Directors in addition to those stated.
  • Attends all meetings of the Board of Directors and Guild and other such meetings as required by the President.
  • Reviews the content of the public section of the Guild website to determine the accuracy and currency of the information pertaining to the work of the committee. Sends necessary changes to webmaster@heardguild.org.
  • At the end of the year, reviews the committee job description posted on the Guild website and in the Committee Notebook. They should both be the same. Makes any necessary changes and sends to the President-Elect and to webmaster@heardguild.org.
  • Attends the Notebook Turnover Meeting in late Spring and submits in triplicate the annual Committee Report using the Sample Committee Report as a guide. These reports will be distributed to the incoming Long Range Planning Chair and the President and one copy will be file in the Museum Library & Archives. Also, a copy of the report in MSWord is e-mailed to webmaster@heardguild.org for posting on the Guild website.


  • Meet with the Director/CEO of the Museum to determine what areas he or she see as important for the Guild to address.
  • Coordinate with Museum staff to determine policies that may affect future Guild and Museum practice.
  • Recommend goals and objectives in the form of an evolving strategic plan to the Board of Directors and incorporate objectives recommended by the Board.
  • Report ongoing recommendations to the President and the Board over time.
  • Attend Trustee meetings that address planning as a representative of the Guild.


September – December

  • Meet with the Museum Director and relevant Museum staff to discuss Guild long range planning.
  • Present a plan to the Board of Directors and incorporate suggestions from the Board.

December – May

  • Keep the President and the Board apprised of changes in the plan.
  • Implement short-range goals and refine long-range goals.

April – May

  • Review description of committee work and send changes to webmaster@heardguild.org. Make sure job descriptions are the same in the notebook and website. Send changes to the President Elect and to webmaster@heardguild.org.
  • Attend the Notebook Turnover Meeting and submit notebook and copies of the Committee’s annual report. E-mail report in MSWord to the Guild Webmaster.


The Heard Museum Guild Board encourages innovation and process improvement, but new initiatives and/or different approaches, activities, or actions must be discussed with the assigned Coordinator and/or Guild Executive Committee and, if necessary, approved by the Guild Board and/or Museum.


rev 5/03/2011