Las Guias Evening Tour Committee

The Las Guias Evening Tour members provide interpretation of exhibits upon request of clients holding private events at the museum, usually in the evening. Requests for guides to staff events come from the Museum Event Operations Manager to the Chair of the Las Guias Evening Tour Committee. The Chair of the Committee is appointed by the Coordinator of the Guild Education Services.

Las Guias Evening Tour Committee Chair

  • Is a voting member of the Education Council and makes progress reports at Council meetings.
  • Reports problems to the Education Services Coordinator and attends all meetings called by the Coordinator.
  • Invites the Coordinator to all committee meetings. The Coordinator will attend whenever possible.
  • Acknowledges, by thank you note or other means, appreciation for the work done by the evening guides.
  • Sets up meetings and makes all arrangements necessary with the Museum Events Coordinator.
  • Works closely with the Museum Event Operations Manager and obtain information on events requiring Guides. Schedule guides for each event.
  • Recruits and train Guides willing to do evening tours.
  • Reviews the content of the public section of the Guild website to determine the accuracy and currency of the information pertaining to the work of the committee. Sends necessary changes to
  • At the end of the year, reviews the committee job description posted on the Guild website and in the Committee Notebook. They should both be the same. Makes any necessary changes and sends to the President Elect and to
  • Attends the Notebook Turnover Meeting and submits in quadruplicate the annual Committee Report using the Sample Committee Report as a guide. These reports will be distributed the incoming Chair, Coordinator, President and one goes to the Library. Also, a copy of the report in MSWord is e-mailed to for posting on the Guild website.

Evening Guides

  • Must have one year of touring experience or have completed 50 tours.
  • Must complete at least five daytime tours and attend all new exhibit walk-throughs. The rest of the touring commitment may be fulfilled doing evening tours.
  • Depending on the request, the Evening Guide will serve as hostess and crowd controller, perform gallery duty, or conduct tours. Guides receive one credit for each hour of evening duty.

Time Line


  • Recruit guides for evening tours and train those new to the situation.

September – May

  • Carry out tasks listed above.


  • Review website description of committee work and send changes to Make sure job descriptions are the same in the notebook and website. Send changes to the President Elect and to
  • Attend the Notebook Turnover Meeting and submit notebook and copies of the Committee’s annual report. E-mail report in MSWord to the Guild Webmaster.

The Heard Museum Guild Board encourages innovation and process improvement, but new initiatives and/or different approaches, activities, or actions must be discussed with the assigned Coordinator and/or Guild Executive Committee and, if necessary, approved by the Guild Board and/or Museum.


rev 5/03/2011