Las Guias Tune Up Committee

The Las Guias Tune Up Committee plans and implements two programs each year to provide guides with continuing education of American Indian Art and Culture, especially as it pertains to current exhibits or issues.  The programs are planned for fall and January.  The Chair is appointed by the Education Coordinator to serve a two-year term which may be extended by the Education Coordinator.

Duties of the Tune Up Committee and Chair:  The Committee and Chair shall

  • attend Education Council meetings; the Chair is a voting member of the Council and makes progress reports to the Council.
  • report problems to the Education Coordinator, and attend all meetings called by the Coordinator.
  • invite the Education Coordinator to all committee meetings.
  • the Chair collaborates with the Museum Director of Education to plan Tune Up programs.
  • review the content of the Guild website to determine the accuracy and currency of the information pertaining to the work of the committee; make changes as needed and send to the Education Coordinator.
  • submit the annual Committee Report using the Sample Committee Report as a guide. A copy is given to the Education Coordinator, the Guild President and the Guild Secretary.
  • submit an annual budget to the Education Coordinator to be included in the overall Education budget for the following year.

Tasks of the Tune Up Committee and Chair:  The Committee and Chair shall

  • establish Tune Up dates for the following year by the end of April and submit the dates and times to the Education Coordinator for placement on the Master Calendar.
  • make arrangements for the room and room set-up by the end of April and confirm the arrangements with the Museum Event Sales Manager.
  • the Chair shall convene a committee meeting to plan topics, format, activities, handouts and speakers for the next tune up. The Education Coordinator and the Museum Director of Education shall be invited to this meeting.
  • arrange for speakers.
  • Invite selected museum staff including the Museum Director, Museum Director of Education, Director of Security and other persons as deemed appropriate by the Chair, to give brief talks at the Tune Up.
  • create an agenda, evaluation forms, and prepare information packets for attendees.
  • determine who will provide refreshments, both food and drink.
  • following the Tune Up, summarize the evaluations to use as a guide for planning the next year’s Tune Up.  Send a copy of the evaluation summary to the Director of Museum Education and Guild Education Coordinator.
  • send thank you notes to all speakers and others who assisted with the Tune Up.

Timeline:

April:

  • review website description of committee work and send changes to the Education Coordinator.
  • submit the annual report, using the Sample Committee Report as a guide, to the Guild Board. Provide a copy to the Education Coordinator, Guild President and Guild Secretary. One copy shall be given to the incoming chair.
  • submit dates for both Tune Ups for the following year to the Education Coordinator for placement on the Master Calendar.
  • reserve room with the Museum Event Sales Manager.
  • Prepare and submit a budget to the Education Coordinator.

July-date of Tune Up:

  • plan the agenda, invite speakers and/or confirm their participation and topics, prepare evaluation forms, obtain hand-outs from speakers or prepare hand-outs for attendees.
  • one month before Tune Up, check with Museum staff on all room set-up items including tables, chairs, power-point, video, microphones, or other presentation aides.
  • submit forms to the Guild Treasurer for honorarium(s) for speakers if needed. Give to speakers at the Tune Up.
  • preside over the Tune Up, including recognizing and thanking those who assisted with the Tune Up.

Post Tune Up:  Summarize evaluations as a guide for the next year.  Submit a summary of the evaluation to the Education Coordinator and Museum Education Director.

The Heard Museum Guild Board encourages innovation and process improvement, but new initiatives and/or different approaches, activities, or actions must be discussed with the assigned Coordinator and/or Guild Executive Committee and, if necessary, approved by the Guild Board and/or Museum.

 

 

Revised July, 2018/Fast