Permits

The Permits Committee prepares and submits the paperwork needed to obtain the required permits for the Fair. The Chair is appointed by the Fair Chair. The Permits Chair basically works alone but does coordinate with the Staging Chair and the Guild Treasurer.

The Chair:

  • Reports progress and problems to Indian Fair & Market Chair and attends all Fair meetings scheduled by the Indian Fair & Market Chair.
  • Attends the Indian Fair and Market Wrap Up Meeting after the and submits in quadruplicate the annual Committee Report (unbound) using the Sample Committee Report as a guide. These reports will be distributed to the incoming Committee Chair, the Fair Chair, the President and one copy will be filed in the Museum Library and Archives.

Tasks

  • Attend the General Fair meetings with the Division and Area Chairs.
  • Consult with the Staging Chair to determine what permits are required and to secure maps of the tent layout.
  • Contact the appropriate agencies to secure the necessary application forms.
  • Prepare and submit the necessary application forms by late December or early January.
  • Applications are normally submitted in person.
  • Consult with the Guild Treasurer to arrange payment of application fees.
  • Contact appropriate agencies when permits have not been issued in a timely manner.
  • Reviews the content of the public section of the Guild website to determine the accuracy and currency of the information pertaining to the work of the committee. Sends necessary changes to webmaster@heardguild.org
  • At the end of the year, reviews the committee job description posted on the Guild website and in the Committee Notebook. They should both be the same. Makes any necessary changes and sends to the President Elect and to webmaster@heardguild.org.
  • Attend the Fair Wrap Up Meeting and submit notebook and 2 copies of the Committee’s annual report. E-mail report in MSWord format, preferably, or in any text format to the Guild Webmaster.

Time Line

November

  • Consult with Staging Chair to determine what permits are required.
  • Obtain maps of the tent layout for the Fair.

December/January

  • Prepare and submit permit application forms.
  • Consult with the Guild Treasurer to arrange payment of application fees.

February

  • Contact appropriate agencies if permits have not been issued.

April

  • Review website description of committee work and send changes to webmaster@heardguild.org. Make sure job descriptions are the same in the notebook and website. Send changes to the President Elect and to webmaster@heardguild.org.
  • Attend the Fair Wrap Up meeting and submit 2 copies of final report and send an electronic copy in MS Word format to the Webmaster.

3/27/2010 (F)