The Parking Signs Committee updates the signs, places the signs prior to the Fair, and removes and stores them after the Fair. Parking maps are an offshoot of the documents developed by the Staging Chair. The Museum’s Security Chief is responsible for securing parking lots for the Fair.
The Chair:
- Reports progress and problems to Fair Chair and attends all Fair meetings scheduled by the Fair Chair.
- Invites the Fair Chair to all committee meetings. The Fair Chair will attend whenever possible.
- Acknowledges, by thank you note or other means, appreciation for the work done by volunteers working on this committee.
- Sets up meetings and makes all arrangements necessary with the Museum Events Coordinator.
- Reviews the content of the public section of the Guild website to determine the accuracy and currency of the information pertaining to the work of the committee. Sends necessary changes to webmaster@heardguild.org.
- At the end of the year, reviews the committee job description posted on the Guild website and in the Committee Notebook. They should both be the same. Makes any necessary changes and sends to the President Elect and to webmaster@heardguild.org.
- Attends the Indian Fair & Market Wrap Up Meeting and submits in duplicate the annual Committee Report (unbound) using the Sample Committee Report as a guide. These reports will be distributed to the incoming Committee Chair and the Fair Chair.
Tasks
- Confer with the Museum’s Facilities Manager and Security Chief to become acquainted with the organizations and agencies who own parking facilities near the Heard Museum.
- Assist the Security Chief in his/her efforts to determine parking needs and assess adequacy of available space.
- Attend the General Fair meetings with the Division and Area Chairs and keep everyone advised concerning the availability of parking.
- Develop, print, and circulate a map of available parking areas, showing those reserved for volunteers, artists, and the handicapped.
- Recruit volunteers, as necessary, to provide directions to available parking and attendants at Handicapped parking areas to prevent non-handicapped parking.
- Submit a list of volunteers to the Volunteer Placement Chair for badges to be made.
- Oversee parking process and handle parking issues.
- Submit expense vouchers (with receipts) to the Guild Treasurer for payment.
Time Line
October
- Meet with Security Chief to assess issues/problems associated with prior Fair and develop a plan to address those problems.
November
- Attend the General Fair meetings with the Division and Area Chairs.
January
- Recruit volunteers, as necessary, to assist during the Fair.
- Confirm volunteers’ commitment and verify their schedules.
- Submit a list of volunteers to the Volunteer Placement Chair for badges to be made.
February
- Develop, print, and circulate a map of available parking areas.
March
- Oversee parking process and handle parking issues.
- Acknowledge the work done by the volunteers.
April
- Review website description of committee work and send changes to webmaster@heardguild.org. Make sure job descriptions are the same in the notebook and website. Send changes to the President Elect and to webmaster@heardguild.org.
- Attend the Fair Wrap Up meeting and submit two copies of final report and send an electronic copy in MS Word to the Webmaster.
3/27/2010
