The President is elected by the Guild general membership and takes office at the May Guild luncheon.

The President:

  • Presides at all meetings of the Guild, its Board of Directors, and its Executive Committee.
  • Represents the Guild at Museum Board of Trustee meetings and is an ex officio member of all committees except the Nominating Committee.
  • Is a member of the Executive and Finance Committees.


  • Serve as the chief executive officer of the Guild.
  • Prepare, with the Museum Marketing Department and the Museum Event Sales Manager, the year’s calendar of events.
  • Review the Guild Scrap Book for the prior year submitted by the Historian in July and place it in the Guild Room.
  • During the Guild year, appoint replacements for vacancies among Committee Chairs and appoint chairs to special committees as needed.
  • Prepare an agenda and preside over all meetings as stated in the Bylaws. A copy of each agenda is given to the Secretary.
  • With the Guild officers, estimate anticipated administrative expenses for the Board of Directors prior to the first Guild meeting in September.
  • Prepare President’s message for Artifacts each month. If necessary, compile the calendar for Artifacts. Be sure the calendar is as complete as possible.
  • Give oral or written report at Museum Board of Trustees meetings as requested.
  • Accept assignments from the Museum Director and/or administrative staff and delegate such assignments to the appropriate area of the Guild.
  • Distribute incoming Guild mail to appropriate Guild areas and ascertain those general announcements, invitations, etc. to announce at Guild meetings and/or post on the Guild bulletin board.
  • Prepare, with the Membership Coordinator, the annual Guild Renewal Letter.
  • Serve as a member of the Museum Board of Trustees Executive, Finance, and Development Committees, representing the Guild and its Executive Committee.
  • Appoint Guild Board members to positions on committees run by the Museum, as requested by the director.
  • Send the list of committee appointees to the Director for approval.
  • Attend all meetings of the Board of Directors, the Guild, and other such meetings as requested.
  • At the April general membership meeting, with the Nominating Committee Chair, present the slate of officers and the Nominating Committee for the next year, and preside over the election using the procedure outlined in the Heard Museum Guild Officer Election Format.
  • Acknowledge, by thank you note or other means, appreciation for the work done by Board and Committee Chairs.
  • Review the content of the public section of the Guild website to determine the accuracy and currency of the information pertaining to the work of the office. Send necessary changes to
  • At the end of the year, review the description of the office posted on the Guild website and in the Notebook. They should both be the same. Make any necessary changes and send to the President-Elect and to

Time Line

Fall – Winter prior to taking office

  • Appoint Board members for coming year and assist the Coordinators in recruiting committee chairs


  • Inducted into office at the May Guild Luncheon. The President is expected to give remarks at the event.
  • Review the past year’s Guild Scrapbook with the Historian and remove old books to the Museum Library & Archives.


  • Obtain dates for all Guild events for the coming year from committee chairs and meet with the Heard Master Calendar committee and ensure that all dates are entered on the Master Calendar. This meeting is usually called by the Director of Marketing.


  • Serve on the Finance Committee and when the budget meeting is called by the Treasurer, with others refine the budget for the coming year.


  • Preside at monthly Board and Guild meetings. Attend Museum Board of Trustee meetings and Guild committee meetings when appropriate.
  • Submit an article for Artifacts each month.
  • Serve on Indian Fair & Market Steering Committee and attend all meetings.


  • Schedule and preside over the Notebook Turnover Meeting with the President-Elect.
  • Submit two copies of the President’s annual report at the Notebook Turnover meeting. One copy goes to the incoming President and the other to the Library & Archives. Also, a copy of the report in MSWord is e-mailed to for posting on the Guild website.
  • At the May Luncheon offer remarks, present the gavel, etc. to incoming President.


The Heard Museum Guild Board encourages innovation and process improvement, but new initiatives and/or different approaches, activities, or actions must be discussed with the assigned Coordinator and/or Guild Executive Committee and, if necessary, approved by the Guild Board and/or Museum.