Museum Services Coordinator

The Museum Services Coordinator is appointed by the President to serve as liaison between the Guild Board and the committees in the Museum Services jurisdiction and is a voting member of the Board of Directors.

The Museum Services Coordinator

  • Accepts and carries out such duties as may be assigned by the President of the Board of Directors in addition to those stated.
  • Attends all meetings of the Board of Directors and Guild and other such meetings as required by the President.
  • Acknowledges, by thank you note or other means, appreciation for work done by Chairs.
  • Reviews the content of the public section of the Guild website to determine the accuracy and currency of the information pertaining to the work of the Coordinator. Sends necessary changes to webmaster@heardguild.org.
  • At the end of the year, reviews the Coordinator’s job description posted on the Guild. Makes any necessary changes and sends to the President Elect and to webmaster@heardguild.org.
  • Submits monthly and annual reports as determined by the Board and/or President.

Tasks

  • Is a liaison between the Guild Board of Directors and the Information Desk, Billie Jane Baguley Library & Archives, Museum Shop Committee, Admissions Desk, and Special Events Volunteers. Obtains progress reports from these Chairs/committees to report at each Guild Board meeting and relays information from the Board to the Chairs.
  • Works closely with the Chairs in that jurisdiction, calls and attends meetings of those Chairs when deemed necessary.
  • Assists the Guild President in filling the Chairmanships in that jurisdiction.
  • Orients new Chairs to their responsibilities and monitors progress during the year.
  • May serve as Chair of a committee in the same jurisdiction.
  • Works with the incoming President Elect in March to make changes in the Coordinator and Chair job descriptions to reflect changes in policy made by the Executive Committee and Board of Directors during the year and to reflect current practice.

Timeline

August

  • Assist Chairs with budget process if necessary.

September – May

  • The tasks of the Museum Services Coordinator are ongoing throughout the year.

April

  • Review website description of the work of the Coordinator and send changes to the President Elect and to webmaster@heardguild.org.
  • Submit an Annual Report as determined by the Board.

The Heard Museum Guild Board encourages innovation and process improvement, but new initiatives and/or different approaches, activities, or actions must be discussed with the assigned Coordinator and/or Guild Executive Committee and, if necessary, approved by the Guild Board and/or Museum.

Rev. 2/2017