The Las Guias Class Training Facilitator Committee recruits new guides and assists the class instructor with the training course. The Lead Training Facilitator and two/three additional Facilitators are appointed by the Guild Education Coordinator for a two-year term which may be extended by the Education Coordinator.
Duties of Lead Facilitator: The Lead Facilitator
- is a voting member of the Education Council, attends all Education Council meetings and reports on Las Guias Class progress.
- reports progress and problems to the Education Coordinator.
- invites the Education Coordinator to all committee meetings.
- reviews the content of the Guild website to determine the accuracy of the information pertaining to the work of the committee. Any necessary changes are sent to the Education Coordinator.
- at the end of the year, reviews the committee job description on the website and makes any necessary changes. Send any changes to the Education Coordinator.
- in April/May prepares an Annual Committee Report using the Sample Committee Report as a guide. This report is sent to the Education Coordinator, the Guild President and the Guild Secretary.
- prepares a class budget for the following year and submits it to the Education Coordinator.
Tasks of the Lead Facilitator: The Lead Facilitator
- assists the Las Guias Class Instructor to plan the curriculum and prepares a list of required tour observations, mentored hours, suggested reading and graduation tours.
- trains new Training Facilitators.
- confirm class meeting room and make all arrangements necessary with the Museum Events Coordinator.
- arranges for Las Guias Informational Meetings in the spring and summer for recruiting prospective class members for the following year.
- update, print and distribute flier and Las Guias Class Application for Informational Meetings.
- conducts the Informational Meetings.
- registers class participants, collects fees and verifies all are Guild and Museum members.
- contacts the Guild Membership Committee Chair to verify all new class members have a Guild nametag.
- invites the Education Coordinator and the Guild President to speak to the class about the Guild.
- works with the Education Coordinator to select and invite guides to mentor the students.
- develops a plan for mentors to help measure the success of class members, and trains mentors in working with students.
- informs students about how to arrange for mentored tours and coordinates this with the Museum Tour Schedule.
- if requested, will assist the instructor when a student is not performing at an acceptable level, to develop a corrective action plan which informs the student of the corrective actions which must be made to graduate.
- models portions of tours for adults, children’s tours and highlights tours. Works in cooperation with all facilitators to accomplish this task.
- requests students provide a brief biographical sketch for the Spring Guild Appreciation Dinner.
- assists the instructor in determining the class members who have successfully completed the course of study.
- order Las Guias nametags from the Guild Membership Committee Chair for presentation at the Spring Guild Appreciation Dinner.
- arranges for class members to provide refreshments at the annual Fall Tune Up.
- conducts final graduation tours and certifies the new Las Guias class.
Tasks of all Facilitators: All Las Guias Class Facilitators shall
- prepare education materials, including notebooks, schedules, etc and distribute the class list and other handouts to the students throughout the course.
- attend all scheduled class meetings, keep attendance, assist the instructor and class members as needed.
- present information about the Guild and Guild events throughout the course.
- review the website and inform student of guiding procedures as they appear on the website.
- prepare coffee and beverages for each class session and organize a schedule for class members to donate refreshments for their class.
- assist in planning field trips.
- assist in modeling portions of tours for students for adult, children’s and highlights tours.
- assist in conducting final graduation tours of the Home Exhibit.
- assist in other areas as deemed necessary by the Lead Facilitator or Class Instructor.
Timeline:
First Day of Class:
- escort class members to Security to fill in forms for background checks.
- prepare and distribute handouts for student binders.
March
- order Las Guias nametags for each graduating student.
April:
- arrange date and room for Information Meetings for prospective students and arrange for this information to be placed on the website by contacting the Guild Secretary.
- obtain a short biographical paragraph from each graduating student for the Spring Guild Appreciation Dinner.
- conduct Informational Meetings for prospective students.
- review the website for committee work and send changes to the Education Coordinator.
- submit copies of the Annual Committee Report to the Education Coordinator, the Guild President and the Guild Secretary.
May:
- Attend the Spring Guild Appreciation Dinner and participate as needed in the graduation of the Las Guias class.
- the Lead Facilitator shall meet with the incoming Lead Facilitator and provide a copy of the Annual Committee Report and other pertinent documentation.
The Heard Museum Guild Board encourages innovation and process improvement, but new initiatives and/or different approaches, activities, or actions must be discussed with the Guild Education Coordinator and/or the Guild Executive Committee and, if necessary, approved by the Guild Board and/or Museum.
Rev. July 2018/Fast
