Las Guias Attendance Recorder

The Attendance Recorder keeps track of Las Guias members’ attendance at the Education Exchange and the New Exhibit Walk-Throughs.  The Recorder is appointed by the Coordinator of Museum Education.

The Attendance Recorder

  • Is a voting member of the Education Council and makes progress reports at Council meetings.
  • Reports problems to the Education Services Coordinator and attends all meetings called by the Coordinator.
  • Acknowledges, by thank you note or other means, appreciation for the work done by the volunteer guides who may assist.
  • Reviews the content of the public section of the Guild website to determine the accuracy and currency of the information pertaining to the work of the committee. Sends necessary changes to
  • At the end of the year, reviews the committee job description posted on the Guild website and in the Committee Notebook. They should both be the same. Makes any necessary changes and sends to the President Elect and to
  • Attends the Notebook Turnover Meeting and submits in quadruplicate the annual Committee Report using the Sample Committee Report as a guide. These reports will be distributed to the incoming Committee Chair, the Coordinator, the President and one copy will be filed in the Museum Library and Archives. Also, a copy of the report in MSWord is e-mailed to for posting on the Guild website.


  • Establish a committee of Las Guias members who can share attendance recording responsibilities in the absence of the Recorder.
  • Take attendance of guides at Education Exchange and  New Exhibit Walk-Throughs.
  • Determine one month after each new exhibit opening what guides, if any, have not attended a walk-through. Inform any such guides that they must arrange for a walk-through with a New Exhibit Training Committee member. Inclusion of the new exhibit is expected in all Highlights Tours beginning the day after its opening.
  • Record attendance on Las Guais  computer records.

Time Line

September –May

  • Keep records of attendance of all guides at Education Exchange and New Exhibit Walk-Throughs
  • Record attendance on Las Guais Computer records.


  • Review website description of committee work and send changes to Make sure job descriptions are the same in the notebook and website. Send changes to the President Elect and to
  • Attend the Notebook Turnover Meeting and submit notebook and copies of the Committee’s annual report. E-mail report in MSWord format to the Guild Webmaster.

The Heard Museum Guild Board encourages innovation and process improvement, but new initiatives and/or different approaches, activities, or actions must be discussed with the assigned Coordinator and/or Guild Executive Committee and, if necessary, approved by the Guild Board and/or Museum.

rev 1/2014