The Student Art Scholarship Committee reviews scholarship applications from students participating in the Student Art Show & Sale to determine who among them will be awarded a scholarship to pursue an educational program at a post-secondary institution. The Chair of the Student Art Scholarship Committee is appointed by the Guild President with the assistance of the Community Programs Coordinator. Other members of the committee include the Chairs of Note Cards and the Student Show and Sale. Additional committee members may be recruited by the Chair.
The Chair
- Reports progress and problems to the Community Programs Coordinator and attends all meetings scheduled by the Coordinator.
- Invites the Coordinator to all committee meetings. The Coordinator will attend whenever possible.
- Acknowledges by thank you note or other means, appreciation for the work done by the volunteers.
- Sets up meetings and makes all arrangements necessary with the Museum Events Coordinator.
- Reviews the content of the public section of the Guild website to determine the accuracy and currency of the information pertaining to the work of the committee. Sends necessary changes to webmaster@heardguild.org.
- At the end of the year, reviews the committee job description posted on the Guild website and in the Committee Notebook. They should both be the same. Makes any necessary changes and sends to the President-Elect and to webmaster@heardguild.org.
- Attends the Notebook Turnover Meeting in the late Spring and submits in quadruplicate the annual Committee Report using the Sample Committee Report as a guide. These reports will be distributed to the incoming Committee Chair, the Coordinator, the President and one copy will be filed in the Museum Library and Archives. Also, a copy of the report in MSWord is e-mailed to webmaster@heardguild.org for posting on the Guild website
Tasks
- Prepare a budget
- Establish the eligibility requirements for the Guild Scholarships. Currently those who eligible are:
- American Indian high school seniors;
- Applicants to a college or other post-secondary institution;
- Participants in the Guild’s current American Indian Student Art Show.
- Establish the application requirements for the Guild Scholarships. Currently the application requirements state that:
- Scholarship applications must accompany the art work being entered in the Guild’s American Indian Student Art Show;
- Applicants must submit three (3) pieces of artwork. Each piece should be labeled to indicate that the student artist is applying for scholarship consideration;
- Applicants must write an essay stating their need for the scholarship, their educational plans, and their career interests;
- Application must include the applicant’s GPA, home address, and telephone number;
- Applications must include written recommendations from two (2) teachers who are familiar with the applicant’s academic work and art accomplishments. Recommendations should address such character traits as leadership and creativity as well as the applicant’s involvement in American Indian and community activities.
- Work with the Student Art Chair to ensure scholarship application information is communicated to the potential Student Art Show participants.
- Work with the Note Card Chair to determine the funds available for scholarships.
- Scholarships are awarded in varying amounts, with a maximum amount of $1,000 to each recipient.
- Scholarship winners from 2006 forward may be eligible to apply for a scholarship renewal to continue their education for a second year. Renewals are subject to acceptance by the Scholarship Committee based upon the applicants’ academic record, recommendations by the applicants’ school (college) instructors, and the availability of scholarship funds.
- Review and score the scholarship applications to determine who among them shall be awarded a scholarship.
- Notify the scholarship winners in May. However, proof of the winner’s acceptance and actual enrollment in a college or other institution of higher learning is required before funds are released.
- Submit to the Guild’s Assistant Treasurer the names and addresses of those students who have met all the requirements and ask that scholarship checks be issued and mailed.
- Review website description of committee work and send changes to webmaster@heardguild.org. Make sure job descriptions are the same in the notebook and website. Send changes to the President-Elect and to webmaster@heardguild.org.
- Attend the Notebook Turnover Meeting and submit notebook and copies of the Committee’s annual report. E-mail report in MSWord to the Guild Webmaster.
Time Line
August
- Submit a budget to the Treasurer.
October
- Meet to review eligibility and application requirements and prepare the information to be included in the Student Art Show mailing.
November
- Include the scholarship information in the Student Art Show mailing.
April
- Review and score the scholarship applications during the Student Art Show.
May
- Notify the winners.
- Review the committee job description posted on the Guild website and in the Committee Notebook. They should both be the same. Make any necessary changes and sends to the President Elect and to webmaster@heardguild.org.
- Attend the Notebook Turnover Meeting in the late Spring and submits in quadruplicate the annual Committee Report using the Sample Committee Report as a guide. These reports will be distributed to the incoming Committee Chair, the Coordinator, the President and one copy will be filed in the Museum Library and Archives. Also, a copy of the report in MSWord is e-mailed to webmaster@heardguild.org for posting on the Guild website
August/September
- Issue and mail scholarship checks as students meet their final enrollment requirements.
The Heard Museum Guild Board encourages innovation and process improvement, but new initiatives and/or different approaches, activities, or actions must be discussed with the assigned Coordinator and/or Guild Executive Committee and, if necessary, approved by the Guild Board and/or Museum.
rev 5/03/2011