Artist Panel

The Artist Panel Committee secures one artist in each of the eight judging categories to participate in a panel discussion about how they reached the top of their profession and tips on how to win top awards at competitions. The Committee hosts and moderates the event, which usually follows the Business Classes on Friday before Best of Show.

The Artist Panel Chair is appointed by the Fair Chair and the Artist Exhibitors Chair and is part of the Artist Exhibitors group.

The Chair

  • Reports progress and problems to Artists Exhibitors Chair.
  • Attends all Fair Committee Chair meetings.
  • Prepare and submit a line item budget to the Fair Chair.
  • Coordinates with Fair Chair and Staging Chair to understand and accommodate any changes for the upcoming Fair.
  • Invites the Fair Chair to strategic committee meetings including wrap-up and initial planning meetings.
  • Submit the list of volunteers to the Volunteer Placement Chair for badges to be made.
  • Acknowledges by thank you note, or other means, appreciation for the work done by volunteers working on this committee.
  • Submit vendor invoices to the Guild Treasurer for payment.
  • Submit vouchers with receipts to the Guild Treasurer for reimbursement of Committee expenses.
  • At the end of the year, reviews the committee job description posted on the Guild website and in the Committee Notebook. They should both be the same. Updates and sends it to the Fair Chair who will review and forward it to the President Elect and to webmaster@heardguild.org.
  • Attends the Wrap-Up Meeting after the Fair. At least a week prior to the meeting, emails the Committee Report to the Fair Chair. The sections of the report are: Committee Purpose, What Worked Well, What Needs Improvement, Recommendations for Improvement. Appropriate attachments would be sales spreadsheets, tallies, and other information that would be useful for decision making. One report is given to the Fair Chair and the duplicate is kept in the Committee Notebook. The report is the basis for the individual Committee planning meetings for the following year.

Tasks

  • Consult with the Fair Chair, Staging Chair and Business Class Chair about set up requirements. Consults will all other Chairs as needed to ensure the success of the Committee and Fair.
  • Recruits voluntees.

Time Line

March/April/May – the year before the event

  • Begin planning for the next Fair. Invite the Fair Chair. (Depending upon the Committee, the planning meeting may not take place until the Fall.).       Coordinate with the Business Class Chair.
  • Begin recruiting artists for the panel.

July

  • Prepare and submit a budget to the Fair Chair.

October/November

  • Finalize artist panel participants for inclusion in Artist Exhibitor January mailing.
  • Attend Fair Committee Chair meeting.
  • Consult with the Fair Chair, Staging Chair and Business Class Chair about set up requirements. Consult will all other Chairs as needed to ensure the success of the Committee and Fair.

January

  • Confirm with the Fair Chair, Staging Chair and Business Class Chair about set up. Confirm will all other Chairs as needed to ensure the success of the Committee and Fair.
  • Confirm volunteers’ commitment and verify their schedules.

February

  • Attend final Fair Committee Chair meeting.
  • Finalize volunteer schedules and submit volunteer names to Volunteer Placement Chair so badges can be made.
  • Verify room set up. Coordinate with Business Class Chair.

Best of Show day

  • Oversee the Artist Panel process during the Fair.
  • Introduce the artists and act as Moderator for the Panel.
  • Provide list of artists names (panel and attendees) to volunteers checking in artists at Central Avenue for Best of Show before opening of gates.
  • Clear out room at end of session

March/April

  • Submit vendor invoices and expense vouchers to the Guild Treasurer if not already done so.
  • Acknowledge the work done by the volunteers.
  • Meet with Committee to debrief. Invite the Fair Chair and next year’s Committee Chair if there is a new Chair.
  • Write the Committee report (see Chair section above)
  • Review the job description (see Chair section above).
  • Attend the Fair Committee Chair Wrap-Up Meeting.
  • If not continuing as Chair, ensure a smooth transition to the new Committee Chair.

7/20/14