Guild Programs Coordinator

The Guild Programs Coordinator is appointed by the President to serve as liaison between the Guild Board and the committees in the Guild Programs jurisdiction.

If you are interested in learning more about the committees in this jurisdiction, contact the Coordinator.

The Guild Programs Coordinator

  • Is a voting member of the Board of Directors.
  • Accepts and carries out such duties as may be assigned by the President of the Board of Directors in addition to those stated.
  • Attends all meetings of the Board of Directors and Guild and other such meetings as required by the President.
  • Acknowledges by thank you note or other means appreciation for work done by Committee Chairs.
  • Reviews the content of the public section of the Guild website to determine the accuracy and currency of the information pertaining to the work of the Coordinator. Reports any needed modifications to communication@heardguild.org.
  • Keeps the Coordinator’s Notebook up to date.
  • Attends the Notebook Turnover Meeting in late Spring and submits the Annual Report using the Sample Committee Report as a guide. The report, in MS Word, will be distributed to the incoming Coordinator, the Guild President, and the Guild Secretary by email.

Tasks

  • Is liaison between the Guild Board of Directors and Guild Trips, Guild Programs, Heard Guild Explores, Holiday Gathering, Hospitality for Guild Meetings, Hospitality for Carvers Market and Spanish Market, Spring Luncheon, and Staff Appreciation Luncheon Committees. Obtains progress reports from these committees to report at each Guild Board meeting and relays information from the Board to the committee Chairs.
  • Works closely with the committees in that jurisdiction, calls and attends meetings of those chairs when deemed necessary.
  • Assists the Guild President in filling the committee chairmanships in that jurisdiction.
  • Orients new committee chairs to their responsibilities and monitors progress during the year.
  • May serve as chair of a committee in the same jurisdiction.
  • Works with the incoming President-Elect in March to make changes in the Coordinator and committee chair job descriptions to reflect changes in policy made by the Executive Committee and Board of Directors during the year and to reflect current practice.

Time Line

August

  • Work with committee chairs in order to present proposed budget for each committee to the Treasurer.
  • Provide hospitality schedule to appropriate committee heads for the year of Guild meetings.

September – April

  • Act as liaison between committee chairs and the Board of Directors.

April

  • Review website description of Coordinator’s work and send needed modifications to communication@heardguild.org.
  • Make sure job descriptions are the same in the notebook and website. Notify President-Electof any changes.
  • Attend the Notebook Turnover Meeting and submit notebook and copies of the annual report. E-mail report in MSWord format to communication@heardguild.org.

The Heard Museum Guild Board encourages innovation and process improvement, but new initiatives and/or different approaches, activities, or actions must be discussed with the assigned Coordinator and/or Guild Executive Committee and, if necessary, approved by the Guild Board and/or Museum.

rev 7/24/2014