Children’s Tour Responsibilities

Groups of 15-70 Students

Groups of this size can extend their stay to 2 hours with a 45-minute guided tour plus a Bonus Activity in our classroom. The Bonus Tour option has start times of 9:30am and 10:30am Monday through Friday.  After a tour students go to the Dorrance Education Center with their assigned tour guide and complete a take home project that directly relates to the tour; this is a fun and educational way to create a lasting memory of the Heard Museum. For these Bonus activity groups a maximum of 70 students can be accommodated. Groups more than 30 will be divided in half; with one half of the group touring in the gallery while the other completes the activity; each student will have the same fun and educational experience.

Bonus Activities include:

  • Create an O’odham bracelet with a pump drill demonstration
  • Decorate a treasure box creating symmetrical designs observed on Navajo rugs.
  • Make a Navajo “Jacla” style necklace.
  • Make a necklace w/ pony beads and ornaments (ideal for k-3rd grades)

Groups of 70-120 Students

Groups of more than 70 students will need to select the multiple gallery option due to gallery size (please remember this is a one-hour museum visit). If you have more than 120 students, two separate days must be booked.  We suggest the following tours:

Students K-3rd Grade

Every Picture Tells A Story  Explore seven regions to see how American Indian artists reflect their environments in their art work in this interactive gallery.  Each environmental region features a story as well as an activity that reinforces the importance of the relationships between land, animals and people.

Students 4th-6th Grade

HOME: Native People in the Southwest  The Heard’s permanent exhibition combines more than 2,000 of the museum’s finest pieces to tell stories — past and present — of Southwestern Native people. See a spectacular display of Hopi Katsina dolls, a Navajo hogan and Pueblo horno.

We Are! Arizona’s First People Located the Ullman Learning Center, this exhibit is the only gallery display in the state to include all 21 of Arizona’s federally recognized tribal communities. In their own voices, Arizona’s native people explain their histories, cultures and futures.

Students 7th-12th Grade

Highlights of the Heard Museum allows students to visit all current galleries for a brief description of each (click here for a list of current exhibitions). Students learn about each exhibit’s theme, and one or two artifacts in detail.

HOME: Native People in the Southwest  The Heard’s permanent exhibition combines more than 2,000 of the museum’s finest pieces to tell stories — past and present — of Southwestern Native people. See a spectacular display of Hopi Katsina dolls, a Navajo hogan and Pueblo horno.

Contact Guides/Children’s Tours

For scheduled tour groups, one guide will be selected by the Tour Coordinator as the contact guide. The selected contact guide will be notified with the information about the scheduled group.  Information about any group coming to the Heard Museum can also be found on the weekly schedule.

Call the group representative or the teacher at least five (3) days before the scheduled tour. Earlier contact is more advantageous.

Confirm the type of tour which was originally booked. If a change in the type of tour is requested, the teacher or tour representative must call the museum Tour Coordinator. The guide cannot make any changes in the type of tour.

When contacting a school group, be absolutely sure you are speaking to someone who is coming with the group. Many schools assign a contact who knows nothing about the children or the teacher’s plans and, therefore, does not make an effort to get the message to the person who is actually in charge.

Identify yourself as the guide for your scheduled trip to the Heard Museum. This is a good time to reconfirm numbers in the case they changed.

Remind the teacher of the following:

  1. Children should wear name tags with their first name only, clearly visible in large letters.
  2. Tours will be met at the bus stop on the north side of the museum campus. Adults and children are asked to leave water bottles, back packs, lunches, etc. in the Dorrance Education Center. If the teacher is carrying medicine in a backpack, it will have to be transferred to another container provided by the Admissions Desk at the museum. Before directing the teacher to admissions to register, tell him or her that it is necessary to report the exact number of children participating.
  3. Discuss museum manners.
  4. Tours last 45 minutes.
  5. In order to accommodate other tours that have been scheduled to tour the museum, school tours must LEAVE THE MUSEUM as soon as their tour is completed.
  6. School tours may not visit the Museum Shop.
  7. Adult chaperones will be expected to discipline the children, assist the children with hands-on activities, participate in the tour, and accompany children to the restrooms. Chaperones should come without their own young children.
  8. Cancellation of a tour with less than 48-hours notice will incur a penalty of $25.00.
  9. Ask if there are American Indians in the class and whether contact with prehistoric objects is a problem for them. (See below)

After contacting the teacher or group representative, the contact guide should call all guides assisting with the tour.

Many tours include viewing and sometimes handling materials associated with the prehistoric peoples of the Southwest. Many American Indians find it disturbing to be in contact with materials associated with the dead.  If it is noted that anyone has issues with prehistoric items please plan with your guides on how to avoid areas where prehistoric items are present.

Restrooms are located in the Dorrance Education Center, between the Steele Auditorium and the cafe, and in the hallway off the Crossroads Gallery.

School groups must remain with the guide and move about in a quiet and orderly fashion. Adult chaperones must remain with the children and maintain group
discipline. Food, drink, and chewing gum are prohibited in the entire museum. Please check for these things before starting your tour.

The teacher in charge should go immediately to the Admissions Desk to pay and to tell the cashier the number of children and adults in the Tour.